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When creating a voucher for ESG in IDIS, first search for the specific IDIS Activity. An inclusive and responsive coordinated entry (CE) process for all youth can only be achieved through widespread stakeholder participation in planning and implementing CE. The requirements for matching ESG funds are described in section 576.201 of the ESG Interim Rule, and the requirements for documenting matching contributions are described in section 576.500(o). RHY programs, whether they are funded federally or privately, are an integral part of many communities efforts to prevent and end homelessness. As described in the February 2015 HUD Coordinated Entry Policy Brief, it may be appropriate, though not required, for communities to establish processes, including different access points and screening and assessment tools, for four specific groups only: Continuums of Care (CoCs) are not required to have separate processes and there are many good reasons based on a communitys geographic size, population, characteristics of the local crisis response system, etc., for choosing single or separate processes. The Homeless Definition final rule has a typo (pg 75977) that written documentation of disability includes written verification from a professional licensed by the state to diagnose and treat the condition AND written verification from the SSA or the receipt of disability check. The recipient keeps records of the source and use of the matching funds, including the particular fiscal year ESG grant for which the matching contribution is counted. HUD recognizes the need for further guidance as both the process and the tools continue to evolve; therefore, some of the qualities reflected in the Coordinated Entry Policy Brief may be modified over time to reflect HUDs evolving understanding of the assessment process and what is determined to be most effective. ESG funds may be used to provide security deposits to help veterans move into units receiving HUD-VASH rental assistance, as long as the security deposit is not being paid for with another source of funds. Timesheets that capture actual time spent on specific programs are the most straightforward way to meet time reporting requirements. However, HUD is working on guidance specific to coordinated entry and HMIS for both project set-up and reporting, which it will issue in the near future. Section 576.100(d) of the Emergency Solutions Grants (ESG) Program Interim Rule allows recipients or subrecipients to charge staff and overhead costs directly related to carrying out street outreach, emergency shelter, homelessness prevention, rapid re-housing, and HMIS as eligible costs of those program components. SHP funds generally cannot be used as match, because very few activity costs are allowable under both SHP and ESG. Expenditure date for FY 2011 first allocation ESG funds: Funds provided under the first allocation must be expended within 24 months after the date HUD signed the original FY 2011 grant agreement. Homeless Management Information System (HMIS) means the information system designated by the Continuum of Care to comply with the HUD's data collection, management, and reporting standards and used to collect client-level data and data on the provision of housing and services to homeless individuals and families and persons at-risk of homelessness. For additional resources, visit the Resources for Homeless Veterans page on the OneCPD Resource Exchange. Use of FY 2012 ESG grant funds is subject to the Interim Rule. Any funds from this allocation that recipients or subrecipients continue to expend as originally planned must follow the Emergency Shelter Grants program rule. Temporary Shelter Care Facilities. // Loop through all table rows, and hide those who don't match the search query If our CoC chooses to create a separate coordinated entry process for victims of domestic violence, what should it look like? Youth who have been assessed for housing and services need to know exactly which program they are being referred to, what will be expected of them, and what they should expect from the program. Can ESG funds be used to cover additional fees and/or security deposits for a service animal? While recipients can provide utility-only assistance, HUD expects that this will be rare. In contrast, behavioral assessment follows behavioral screening if the screening results are positive for a particular behavior or symptom. (PDF) Post-Disaster Sheltering, Temporary Housing and if (filter == null) { Rapid Re-Housing program participants must be re-evaluated not less than once annually and Homelessness Prevention program participants must be re-evaluated not less than once every three months. function myFunction() { In order for the dedicated project to accept the youth being referred, the youth must meet the priority population that the project is funded to serve, in addition to being prioritized for the type of resource through the CE process. What is the role of Runaway and Homeless Youth (RHY) providers in the development and implementation of a CE entry process? Total Amount Committed to Shelter and Street Outreach, Percent Committed to Shelter and Street Outreach, 2010 Funds Committed to Homeless Assistance Activities, Total Drawn for Shelter and Street Outreach, Percent Drawn for Shelter and Street Outreach. if (document.getElementById(ss).style.display == 'none') { Prioritization ranking must ensure that coordinated entry (CE) prioritizes youth for housing and supportive services when they meet the factors prioritized by the community, even when assessment scores do not indicate a relatively high risk. However, minimum acceptable types of documentation vary depending on the particular housing status and circumstance being documented. Trauma-informed practices that are sensitive to the lived experience of all people presenting for services need to be incorporated into every aspect of the coordinated entry process. ESG funds can be used for day shelters that meet the criteria under the emergency shelter definition in section 576.2, which provides: "Emergency shelter means any facility, the primary purpose of which is to provide a temporary shelter for the homeless in general or for specific populations of the homeless and which does not require occupants to sign leases or occupancy agreements. 185.15.194.189 However, th Housing counseling is an eligible activity under the ESG program. When a program participant notifies a recipient/subrecipient of a relevant change because the notification is REQUIRED, the recipient/subrecipient MUST re-evaluate the program participants eligibility and the amount and types of assistance the program participant needs (see 24 CFR 576.401(b)(2)). Is it permissible for a victim service provider to participate in their Continuum of Cares coordinated entry process? Is case management that is commonly conducted to help households find stable housing under ESG, considered housing counseling for purposes of this rule? Yes. HUD is encouraging communities to consider using HMIS but recognizes that other systems might be better or more quickly able to meet the communitys coordinated entry needs, which is acceptable so long as the communitys coordinated entry meets HUDs requirements in 24 CFR 578.7(a)(8). For instance, if using a common access point that has a physical location, assessment staff should treat all persons presenting for assistance with strict confidentiality and privacy, conducting their assessments out of sight and ear shot of other persons at the physical location. For shelters where program participants may stay only one night and must leave in the morning, documentation must be obtained each night. There is a section of the PR91 that identifies the following by grant year: The Total Amount Committed and Drawn for Shelter and Street Outreach cannot exceed the greater of: var filter; SNAP benefits (food stamps), because the funds are being used to cover the program participants costs; Housing Choice Vouchers, because the funds are used to pay the PHAs obligations under its Housing Assistance Payment contract with the owner; and. Please make sure that the ESG portions of plans meet the new ESG-specific requirements under 24 CFR part 91, as amended by the Interim Rule and explained in the Substantial Amendment Notice. Please note, however, that HMIS costs are only eligible to be used as match under ESG if they are eligible under section 576.107 and allocable to the ESG program, whether charged as direct costs or indirect costs. Why cant I see any ESG activities and vouchers in IDIS? Stakeholders such as child welfare agencies, school district McKinney-Vento liaisons, and juvenile justice programs should be key partners in the development of CE, and once implemented, their roles within the CE process will vary widely based on the programs specific interactions with youth and the programs specific population focus. For more information about recordkeeping requirements for the homeless definition, please view the Determining Homeless and At-Risk Status, Income and Disability Webinar. var textInput = document.getElementById("filterInput").value; The ESG Interim Rule does not permit an ESG recipient to mandate the use of an alternative HMIS than the one already designated by the CoC. However, recipients/subrecipients MAY use an HMIS to retain this information if they wish to do so. Beyond the specific CE process, RHY providers can continue to help ensure that resources offered to youth are developmentally appropriate, promote positive youth development, incorporate trauma-informed care, and are culturally and linguistically competent. Rapid Re-Housing - National Alliance to End Homelessness Yes. How does HUD define victim service provider? Permanent housing for adults with mental disabilities usually comes in the form of licensed care homes, assisted living facilities and group homes. RHY resources should be fully integrated in the implementation of the CE process by aligning their access, assessment, and prioritization processes with the policies and procedures developed by the full community of stakeholders through CE. Does HUD have a preferred order for documenting eligibility in the ESG Program? It also includes individuals and families who are living in hotels and motels that they are paying for using their own resources. To make a tarp shelter all you need is a tarp, cordage and some sticks for stakes. For example, a shelter may use ESG operating costs to pay for trash removal by a for-profit business. Family reunification should be a primary referral option for youth under 18, where only a small percentage may be most appropriately served by an independent, safe, and stable housing situation, and many youth 18 and older will also benefit from family reunification services. To ensure that the CE process incorporates the needs of youth, the planning and implementation process needs to include: Early and ongoing participation by these organizations in communities that have successfully integrated youth experiencing homelessness into their CE processes is credited with building trust in CE for youth-serving providers and other key stakeholders, and with sharing critical knowledge among youth and non-youth stakeholders that has ensured the entire process is youth-appropriate. Therefore, recipients should count all emergency shelter beds within each shelter that the recipient funded with ESG. Do the Street Outreach, Administration and HMIS activity categories have a secondary activity category in IDIS? What sources of funds can be used as cash match for ESG? The CR-60 Subrecipient Information screen is programmed to generate a list of ESG subrecipients based on those set up on the IDIS funding screens for the specific program year.